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Office Administrator Immediate Opening 831320

Springfield, OR 97478

Posted: 10/30/2025 Job Category: Manufacturing and Production Job Number: 831320 Pay Rate: $27.50 per hour

Job Description


Job Title:  Office Administrator  - Immediate Opening!
Pay: $27.50+ per hour, DOE
Hours:  
Monday - Friday
8:00AM - 5:00PM

Start Date:  ASAP

We are seeking an Office Administrator for a Temp-Hire (long-term) position with our client, a locally owned company based out of Springfield, OR that specializes in producing plywood, custom wood panels, and insulation barriers for the RV industry and more. 
This is a great opportunity to be a part of a large and local manufacturing facility and further your administrative career in this industry, located in Springfield, Oregon.

As an Office Administrator, you will be responsible for:
  • Accounting & Finance
  • Perform Accounts Payable (AP) and Accounts Receivable (AR) functions, including invoice processing, payment posting, and collections follow-up.
  • Reconcile accounts, bank statements, and vendor records to ensure accuracy.
  • Maintain accurate financial records and assist with month-end close processes.
  • Sales & Order Management
  • Enter and process sales orders accurately in QuickBooks.
  • Prepare customer invoices and ensure timely billing.
  • Communicate with customers regarding order status, payments, and account information.
  • Shipping & Logistics
  • Book and schedule shipments with carriers and trucking companies.
  • Prepare shipping documents, bills of lading, and tracking information.
  • Coordinate with warehouse staff to ensure accurate and on-time deliveries.
  • Office Administration
  • Manage incoming calls, emails, and correspondence in a professional manner.
  • Maintain organized digital and paper filing systems.
  • Support management with reporting, scheduling, and other administrative tasks as needed.
  • Systems & Tools
  • Use QuickBooks daily for accounting and order management functions.
  • Work with Excel and other office software for data entry, reporting, and tracking.
    The ideal candidate for this role will have:
    • 3+ years of experience in office administration, accounting, or operations support.
    • Proficiency in QuickBooks (required).
    • Strong understanding of AP/AR processes and general accounting principles.
    • Excellent communication, organization, and multitasking skills.
    • Experience scheduling trucking and freight shipments preferred.
    • High attention to detail and ability to work independently.
    • Ask us about our Referral Bonus Program to earn extra cash!

    Benefits:
    Ready to take the next step? Apply now for this Office Administrator role in Springfield—or contact us to learn more!

    #STEUG

    • Matching Your Talents with New Opportunities.
    You don’t have to navigate the job search alone with Selectemp as your guide. We’ve been helping Oregonian job seekers find light industrial, construction, and clerical employment since 1987. We’ll dig deep to understand your talents, so you’ll land the best opportunity easily and quickly.

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    Equal Opportunity Employer:
    Selectemp provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Selectemp will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.

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    About Springfield, OR

    Ready to take your career to the next level? Explore our job opportunities in the vibrant area surrounding Springfield, Oregon! Nestled in the beautiful Pacific Northwest, this region offers a perfect mix of urban amenities and outdoor adventures. With easy access to stunning landmarks like the Cascades Raptor Center and the Mount Pisgah Arboretum, as well as a thriving arts scene showcased at the Emerald Art Center and Wildish Community Theater, working in Springfield provides a unique blend of culture and charm. Don't miss out on the chance to grow your career while enjoying delicious local cuisine, cheering on the Eugene Emeralds baseball team, and exploring the nearby Willamette National Forest. Check out our job listings today and seize the opportunity to make your mark in this captivating area!